Violating federal and state environmental laws can lead to harsh penalties for companies involved in the alleged conduct. In addition to the possibility of severe civil penalties that may be levied for environmental violations, activity violating environmental laws can lead to criminal charges being filed against the company or specific individuals when the violations are found to have occurred through “egregious negligence or conduct involving intentional, willful or knowing disregard of the law.” Multiple federal agencies are involved when an environmental issue is investigated for potential criminal activity at the federal level. When an investigation of alleged criminal activity occurs, the target of the inquiry will face a number of challenges as the investigation moves forward. First and foremost of those challenges is ensuing they do nothing to risk additional legal problems such as failing to provide truthful information in response to government requests or obstructing the investigation. Understanding how federal criminal environmental investigations are carried out and by what agencies is important in understanding the ramifications that a target will face during the course of an investigation.
When a violation of federal environmental law is suspected, there are a number of federal agencies that may be involved in the criminal investigation of the alleged activity. The Environmental Protection Agency (EPA) and the Department of Justice (DOJ) may both be active participants in a criminal investigation for violations of federal environmental laws. EPA investigates alleged criminal activity through the Criminal Investigation Division (EPA CID). This unit is comprised of EPA federal agents and scientific experts trained in law enforcement and environmental issues. EPA CID agents are fully deputized federal law enforcement representatives with the power to conduct investigations, serve warrants, and make arrests.
The Department of Justice can be involved in both the initial investigation of the alleged activity and any subsequent prosecution. The Federal Bureau of Investigation (FBI) is frequently involved in working on criminal investigations involving violations of federal environmental law. EPA CID and FBI agents often will pursue joint investigations. Violations of environmental laws can lead to additional charges such as perjury, mail or wire fraud, and fraud against the government among many other possible outcomes. The initial environmental issue can serve as the impetus for further problems for the target of the investigation. If an investigation leads to an indictment, the prosecution can be pursued by the DOJ Environmental Crimes Section or the United States Attorney’s Office in the district where the alleged activity occurred.
Subpoenas for Documents and Other Materials
Generally, organizations and individuals are not furnished with formal advice that an investigation has been initiated. After the commencement of an investigation there are, however, a number of events that provide de facto notice to individuals or businesses about the existence of the investigation. These include the receipt of grand jury subpoenas, execution of search warrants, and the initiation of interviews by federal agents of company employees and other witnesses. When a criminal investigation of a business organization is underway, it is typical that the entity being investigated or parties it does business with, such as vendors or sub-contractors, may receive subpoenas for the production of documents and for witness testimony.
When a business entity is served with a document subpoena, it is legally required to fully respond to the request. Legal counsel should be notified immediately upon receipt of any subpoena where it is clear that the business is under investigation. Typically, subpoenas require the production of “any and all documents relating to . . ..” Such requests should be read liberally and all documents relating to the matter must be provided. Responsive materials under a grand jury subpoena could be paper records, microfilm, or electronically stored information. If there are issues regarding an organization’s ability to respond to the subpoena, counsel should notify the prosecutors and agents of the problem and discuss a resolution. Therefore, it is incumbent on company officials to identify any issues such as an insufficient time period to respond or the oppressive number of documents required to be produced.
If the subpoena requires the productions of voluminous documents or materials, company counsel and prosecutors generally can negotiate a staged production over a period of weeks or months.
Search Warrants
In limited instances an organization may first become aware that it is under criminal investigation through the execution of a search warrant at a company facility. Warrants also may be served and executed at an individual target’s home. Under federal law, search warrants are generally issued by federal magistrates at the request of federal agents. Search warrants are sought where agents or prosecution detail the specific location is to be searched, the documents or other items to be seized, and the time period when the search may be conducted. Search warrants are issued when the federal judicial officer finds that there is probable cause to establish that a crime has been committed and that the place to be searched contains evidence of the crime, the means by which the crime was committed or the fruits of a crime. Typically, warrants are issued in those situations where agents or prosecutors believe that on-going criminal activity is occurring or that documents or other evidence will be destroyed or otherwise not be produced under a subpoena.
The execution of the search warrant is always unannounced and can come at any time within the period specified in the warrant. Unfortunately for the business and its employees, agents may arrive at any time regardless of convenience.
If agents arrive on the premises with a search warrant a designated management employee should coordinate the company’s response. The warrant should immediately be reviewed and an assessment of what is entailed in the search process should be made. The warrant should spell out exactly the areas to be searched and what types of items the agents are seeking. After reading the warrant, the coordinating employee should inform the agents that the organization has legal counsel and that counsel is being notified about the search. Upon receipt of information that a client’s place of business is being searched, counsel typically will ask to speak to the agents to discuss the nature of the search. If possible, the warrant should immediately be faxed or otherwise communicated to counsel for review.
While it is likely that a business organization will cooperate fully in any investigation, company employees should not orally consent to the search or sign a form or other document consenting to the search. Rather, company employees should decline to do so and ask the agent to discuss the issue with company counsel. Consenting to a search may make it difficult later to raise issues concerning the search process and object to items which may have been seized improperly.
Business organizations are obligated to comply with the agents’ requests but employees have no obligation to assist them during the search process. Importantly, employees should do nothing to obstruct the search process. Interfering with the agents could lead to charges of obstructing justice – against the business and individuals. If agents are searching areas that are beyond the scope of the warrant, the legal system is the best place to handle the issue. The coordinating employee or counsel should inform the lead agent that the area being searched is outside of the scope of the warrant. If the agents want to search for and seize privileged legal documents such as written or electronic correspondence between company employees and counsel, the coordinating employee should identify the documents as privileged and request the agents to delay the review and seizure of those documents until after speaking with counsel.
Be aware that the execution of search warrants can be a lengthy and complex process and involve technical challenges to the agents conducting the search. The EPA Criminal Enforcement Program has a special Electronic Crimes Team (ECT) that supports agents during a search. If a search warrant entitles agents to search computers or any electronically stored information, ECT provides forensic support to retrieve the information. Other federal agencies such as the FBI have similar units. Depending upon the nature of the investigation, the size of the facility being searched and the number of documents subject to seizure may involve dozens of agents.
While the search is being conducted the instructions of the agents to employees should be followed, but there should be careful monitoring of exactly what the agents are doing. If possible, the coordinating employee should document where the agents searched, and what they seized. Although it is highly doubtful that the request will be granted, the coordinating employee should ask to make copies of any documents that they are seeking. So long as it will not interfere with the search process, a video of the search process is permissible. When the agents finish the search they should provide an itemized list of any items seized. The itemized list and any notes taken by the employees monitoring the search process should be immediately provided to legal counsel.
Because of the nature of the activity and the often lengthy search process, it is advisable to send employees home for the duration of the search. Agents cannot require employees to stay on site except for a limited time to ensure the agents safety during the search. Agents may, however, attempt to conduct interviews with company officials or employees while the search is underway. (If practicable employees should be reminded that they are not required to speak with agents and are entitled to legal representation.)
If interviews are conducted during any part of the investigation, company officials and employees should be reminded that it is against the law to lie or mislead a federal agent or official even if the initial investigation leads to no charges.
A federal investigation poses a number of complicated issues. The issuance of subpoenas and search warrants are just the beginning of the process. It is critically important that a business organization and its employees do nothing to complicate these issues. It is imperative that if an organization believes that it is the potential subject of an investigation, consult with counsel immediately. Experienced counsel can guide an organization through the legal process until the matter is resolved.
This article was co-authored by E. Leslie “Pete” Hoffman and Stuart M. “Chip” Slaven, Jackson Kelly PLLC. For more information on the authors see (Hoffman) here and (Slaven) here.